A. Teaching Schedules

Teaching schedules are prepared on a two-year basis. The tentative schedule for the next academic year is usually distributed to the faculty early in the spring. The summer school schedule is distributed in November. After the schedule has been distributed, faculty members will have five days to submit comments to the Associate Dean for Academic Affairs.

B. Class Rosters

Class rosters are prepared by the Records Office upon completion of student registration. Early in the semester, a temporary roll will be distributed. After approximately two weeks, a permanent roll will be distributed. At that time, any student whose name does not appear on the permanent roll should be directed to see the Associate Dean for Academic Services. No student is to be admitted to class unless his/her name is included in the roster or he/she shows evidence of having completed registration by presenting his/her registration form or a statement from the Registrar's Office. It is not necessary to return the class roll books to the Records Office after each class. If any student is close to exceeding the allowable absences in a class, the faculty member should notify the Records Office and the appropriate letter will be sent to the student. Faculty should return the roll books to the Records Office on the last day of class for the semester.

C. Attendance and Absences

Faculty are required to take roll. Absences in excess of 25% of class sessions will result in the student's dismissal from a course. As a general policy the individual faculty member will determine the penalty, if any, for tardiness and early departures. Individual faculty may reduce the number of permissible absences after notice to the students.

Professors should report students who have accumulated three absences in a subject to the Registrar. A warning letter will then be sent to the student. If a student is absent more than 25% of the class meetings, a WF (withdrawal failing) will be entered on the student's record and he/she will be required to repeat the course to remove the WF.

The absences allowed per semester are as follows:

Courses meeting one hour per week:

4 one-hour sessions

Courses meeting two hours per week:

8 one-hour sessions or
4 two-hour sessions

Courses meeting three hours per week:

12 one-hour sessions,
4 three-hour sessions, or
8 one and one/half hour sessions

Courses meeting 4 hours a week:

15 one-hour sessions or
7 two-hour sessions

D. Grade Reporting and Examination Return

The regulations that affect grades or course credit must be:

(1) consistent with the terms of the catalog, and ABA/AALS regulations.
(2) in writing and distributed at the beginning of the semester, and
(3) sufficiently clear to provide proper notice to the students of the expected conduct and possible sanctions.

The grading of examination booklets is anonymous. All booklets are numbered. The examination authorization sheets accompanying them are also numbered. Instrutors should indicate the grade each booklet received by placing the individual's grade on these sheets. The identity of each student will remain anonymous until all grades of a student have been received and recorded in the administrative office. The professor will then be given the examination booklets so that he or she may have examination conferences with his or her students. A student may not keep the examination booklet. All grades are confidential.

All professors should recheck their addition for accuracy. The Records Office cannot assume this responsibility because the volume of examinations is so great. Only in case of an error in arithmetic may a grade be changed without the permission of the full-time faculty. However, any grade change, even when caused by an arithmetical error, needs the approval of the Associate Dean for Academic Affairs.

If a professor is unable to grade his/her examinations because of extreme illness or other extraordinary circumstances, the examinations will be graded on a pass/fail basis by another faculty member.

After consulting with the Faculty Executive Committee the following procedures regarding grades have been established as of February 19, 1996.

Faculty members will receive notice, as always, when grades are due. The students will be advised the date grades are due for exams taken on certain dates. If the professor's grades are not in on time, the Records Office will, as always, check with the professor. Absent a reasonable excuse for not getting the grades in on time, the Records Office will post the names of those faculty whose grades are late. Student complaints will be directed to those who are late.

E. Counseling

It is expected that the faculty will counsel students in connection with problems, particularly on matters of an academic nature. Faculty members should post and maintain office hours. Students who desire to change curriculum or who have conflicts or other unusual problems in their academic program should consult with the Associate Dean for Academic Services. Students who have identified academic deficiencies (generally the lower 20% of a class) are advised to consult with the Academic Achievement Director for the school.

The Financial Aid Officer serves as an adviser on financial problems, and the Business Office advises on matters related to tuition.

F. Textbooks

Faculty members requiring desk copies for the next academic year should request the books directly from the publisher. Publishers addresses may be obtained from the Bookstore Manager.

G. Change in Textbooks

Experience with publishers has led us to adopt the policy that changes in textbooks, materials, and equipment for the ensuing semester must be submitted to the Bookstore Manager on or before July 1 for the first semester and November 15 for the second semester.

H. Purchases

Procedures have been established to assist the faculty and the Controller's Office in ordering classroom and student supplies.

Faculty supplies and equipment, not available in the bookstore, must be requisitioned through the faculty secretaries.

Materials to be reproduced for class use should be ordered through the faculty secretaries. The faculty member must provide one week's advance notice when requesting the reproduction of class material.

Materials fees may be charged for some courses.

Initial requirements for texts and other student needs are ordered by the Bookstore Manager based on requirements submitted by faculty members.

I. Teaching Aids

The Law School has video-tape equipment and cassette players available to faculty upon advance notice to the Director of Media Services.

J. Announcements

From time to time a faculty member will find messages in his or her mailbox requesting that he or she take a few minutes of class time to make announcements or to pass out questionnaires for completion and collection before the end of the class.

K. Class Cancellations

Faculty members should cancel classes only in case of illness or for other good cause. The Records Office must be notified as early in the day as possible if a class must be canceled. A notice will then be posted on the monitors. Make-up sessions should be scheduled immediately. Faculty members should not change classrooms or meeting times without prior authorization from the Records Office.

ADMINISTRATIVE INFORMATION